Summer Encampment 2026
Texas Wing Summer Encampment 2026
Page Updated: 13 July 2026 with newsletter and photos link
Encampment Commander: Lt Col Edward McFadden
Commandant of Cadets: SMSgt Jack Koby
Cadet Commander: C/Lt Col Elizabeth Barnes
Location: North Fort Hood, Gatesville, TX
PHOTOS LINK: Texas Wing Encampment -- 2026 Summer Encampment - Civil Air Patrol
DROP-OFF ADDRESS: The new drop-off location doesn't have a physical address, but it is Motor Pool 26 and is at the intersection of West Range Road at Garand St. There's a sign Mile Marker 20 on West Range Road right there. This link will take you to the original drop-off point and it's within eyesight of there. We will have signs and vans to help direct you to the correct location. If you have any trouble finding the new drop-off point, please reach out to Lt Col Edward McFadden at 214-280-5461.
REMINDERS:
• Plan to arrive between 1245-1400 (12:45pm-2:00pm).
• Cadets must eat lunch prior to arriving at encampment.
• Cadets will not be keeping their phones. If you would like to email your cadet throughout the week, then you may do so ONCE A DAY at texasencampment@txwg.cap.gov. Emails will be read by encampment staff before being delivered to cadets, so please keep that in mind.
• Ensure your cadet has an in-regulation haircut.
• Graduation information will be emailed out no later than Friday.
• Base Access information for Graduation is listed below.
EMERGENCY CONTACT NUMBERS:
Commander: Lt Col Edward McFadden (214) 280-5461
Deputy Commander: Maj Wendy Cameron (972) 366-8846
Commandant of Cadets: SMSgt Jack Koby (940) 867-0856
Cost: $325 for Students
$200 for Cadet Cadre
FREE for Senior Members
Dates:
1300-1400 09 July 2026 Senior Member and Cadet Staff Report (Thursday) Drop-Off address posted above
1300-1430 11 July 2026 Student Arrival (Saturday) Drop-Off address posted above
1100 18 July 2026 Student Graduation (Saturday)
1100 19 July 2026 Senior Member and Cadet Staff Depart (Sunday)
17 June Town Hall Meeting Recording: https://drive.google.com/file/d/1SgkeLXhqEJRB5yLACcuqoDrFuAEXBGlG/view?usp=sharing
Town Hall Slideshow: /media/cms/Parent_town_hall_943E26AEF834A.pptx
Base Access Information:
Access to North Fort Hood requires the online base access form to be filled out. Please read the following important information before filling out the form.
-
EVERYONE that will be 18 and older at encampment and/or graduation needs to complete this as soon as possible, with one exception: if you have a DoD card that regularly gets you on military bases, you do NOT need to complete this. If you have any doubts, fill out the form.
-
Driver licenses MUST be in compliance with the REAL ID Act in order to access the installation. A current US passport can be entered on the form in the event the visitor does not have a REAL ID driver's license.
-
Legal permanent residents cannot use the online form. If you are a legal permanent resident, you have a chance of being authorized access ONLY if you go to the visitor center on main post WITH a military ID card holder who can serve as your escort, and even that does not guarantee your access. The Texas Wing Encampment staff CANNOT provide this escort service. The visitor center is approximately a 45-minute drive from the encampment location. If you choose to attempt to gain base access this way, please plan your travel time accordingly.
-
This link sends information straight to Fort Hood for their screening process. Civil Air Patrol will not be informed of who has completed this form, so please do not send us questions asking if you have been granted access.
-
By providing your phone number, the base is supposed to notify you of approval or denial. You should get a text in a matter of approximately 5-15 minutes letting you know if you're approved.
-
Your approval is still dependent on you bringing your Driver's License/Passport to the gate upon arrival. If and when you are approved, you will just show your driver's license/passport when you arrive for graduation/pickup. (Drop-off will be OUTSIDE the base gates.) Don't forget your ID.
-
If you are denied access for any reason, Civil Air Patrol is NOT informed. This decision is out of our control and is final. You will need to coordinate with us so we can bring your cadet to you outside of the gate after graduation.
FILL OUT FORM --> https://pass.aie.army.mil/?b=usa&i=fort_hood&e=3FW3NKV2
Over-The-Counter Medication Approval:
Please see the pinned document to the right of the screen (or at the bottom of the screen on cell phones) to enter permission for students to have over-the-counter medications. These will only be given with parental permission for things like headaches, stomachaches, etc. Parents will be informed if any medication is distributed. This document can also be found at the OTC Medication area of the Parent Portal website.
Frequently Asked Questions
Slotting has concluded and the student roster is now final. We kept a list of names of the cadets we were unable to slot or that had to drop for any reason. If those cadets apply for Texas Wing Winter Encampment, they will be given high priority.
Obsolete information kept for future reference:
If you are SLOTTED, you must pay no later than 31MAY26 or your spot may be offered to a cadet on the waiting list. APPROVAL MUST BE GIVEN THROUGH THE PARENT PORTAL BEFORE SLOTTING CAN OCCUR. Enrolling on Registration Zone is an application to attend, not a guarantee.
If you need financial assistance, you can apply for Cadet Encampment Assistance Funds through 15APR26. Please see the website below for more information. CEAP Application Process | Civil Air Patrol National Headquarters
STUDENT APPLICATIONS CLOSED
Texas Wing Summer Encampment student applications are now open! Registration will close at midnight on 12APR26. Encampment will be held at North Fort Hood, Gatesville, TX from 11JUL26 to 18JUL26. The cost for encampment is $325 and you must have achieved your Curry Award to attend. Enroll at the Registration Zone Link: TXWG 2026 Summer Encampment STUDENT Application
Senior Member Staff:
Senior Member Executive and Direct Report Application CLOSED
Senior Member Staff Application CLOSED Updated 14APR26: Notifications are being sent out to selected staff. Those not selected to staff are placed on a "backup list" and may be notified if there are personnel drops.
Cadet Cadre:
Cadet Executive Staff Application CLOSED
Cadet Staff Application CLOSED Updated 9APR26: Notifications are being sent out to selected staff. Those not selected to staff are placed on a "backup list" and may be notified if there are personnel drops.
Helpful Pages:
