Cadet Staff Descriptions

CADET STAFF DESCRIPTIONS

EXECUTIVE STAFF POSITIONS:

Deputy Commander of Operations (C/DCO)

The C/DCO is the right hand of the C/CC, aiding them with encampment site preparation, staff decisions, supervision, and other tasks assigned to them. The C/DCO is primarily responsible for the line or operations side of the house. C/Sqdn CCs report to the C/DCO and keep them up to date on anything going on within the ranks of the flights. The C/DCO reports to the C/CC and is in command when the C/CC is not present.

Duties and responsibilities:
• Assists in providing quality training of all the C/Sqdn CCs, C/Flt CCs, C/1st Sgts, and C/Flt Sgts at the encampment
• Complies with the established encampment academic, physical fitness, and training programs
• Supports the C/CC in their duties, filling in where needed
• Determines drill training and knowledge requirements for each day per the training syllabus
• Ensures that communication flows from the executive level to members of operations staff in a timely manner

Deputy Commander of Support (C/DCS)

The C/DCS is responsible for coordinating, controlling, and directing the support activities of the encampment. The C/DCS manages and leads the Support OICs. The C/DCS reports to the C/CC but is mentored by and works closely with the Senior Member Deputy Commander of Support.

Duties and Responsibilities:
• Ensures quality training of all support staff
• Assists the OICs to manage their departments and develop as leaders
• Supervises and evaluates the OICs of each department, ensuring coordination, proper conduct, and progress in work
• Motivates the support staff
• Coordinates with the OICs to prevent and handle any conflicts
• Ensures that communication flows from the executive level to members of support staff in a timely manner

Command Chief (C/CCC)

The C/CCC is responsible for ensuring that all cadet staff NCOs of the encampment are familiar with their duties and responsibilities. The C/CCC reports to the C/CC, representing the interests of both the operations and support staff NCOs, as a member of the executive staff.

Duties and responsibilities:
• Key Enlisted advocate and advisor to the C/CC on operational effectiveness of the encampment
• Sets and reinforces the ideals and performance of the cadet NCO corps
• Ensures the C/CC’s directions and policies are carried out and the cadet staff understands and is dedicated to the mission.
• Trains the First Sergeants
• Monitors the physical fitness program and guides the First Sergeants in leading physical training sessions
• Provides feedback to the C/CC regarding the performance of the cadet NCO corps
• Provides feedback and counsel to the First Sergeants regarding their duties and performance
• Coordinates with NCOs/NCOICs across the activity to ensure mission success

PERSONAL STAFF (DIRECT-REPORT) POSITIONS (NOT EXEC):

Standardization and Evaluation Team Officer in Charge (SET OIC)

The SET OIC plans, standardizes, and performs all aspects of encampment evaluation. The SET is the central point for all inspection related questions. It is not the role of SET to teach or train the cadets, but to evaluate them in relation to the standard and provide support to the staff that is doing the teaching and training. The SET OIC reports to the C/CC.

Duties and responsibilities:
• Upholds (by personal example) the highest standard of uniform wear, barracks arrangement, and customs and courtesies
• Updates and implements the scoring system for inspections
• Provides briefing for staff on barracks standardization
• Performs inspections during each training day of barracks rooms
• Makes recommendations to the C/CC about the daily honor and warrior flights as well as order for chow

Curriculum and Planning Officer (C&P)

The C&P OIC is responsible for facilitating all instruction and education of the students, not including flight time. The C&P OIC will not manage the schedule, but will advise the C/CC on rotations of flights for activities. They are a direct report to the C/CC.

Duties and responsibilities:
• Supervises the Instructor team in the development and instruction of classes
• Monitors completion of Pre/Post Assessments and grades tests for SET to use for flight evaluations
• Advises the C/CC and facilitates rotations for education-related activities (i.e. tours, blackhawk rides, etc.)
• Coordinate with Force Support OIC to ensure all necessary materials are available for all instruction and education activities, not including flight time (i.e. classes, Pre-Post Assessment, etc.)
• Collaborate with SET and Operations to ensure both departments have accurate documentation on the progression of students relating to classroom and activity participation and performance

OPERATIONS STAFF POSITIONS:

Squadron Commanders (C/Sqdn CC)

The C/Sqdn CC is responsible for the coordination, control, and direction of the encampment program within their squadron. This includes academic, physical fitness, and general training objectives. The C/Sqdn CCs report to the C/DC.

Duties and responsibilities:
• Evaluates the effectiveness of the training within their squadron
• Supervises their First Sergeant and Flight Commanders
• Ensures staff is properly trained and provides mentorship
• Provides constructive feedback to subordinates
• Is highly proficient in the execution of group-level and squadron-level formations and ceremonies, in accordance with AFMAN 36-2203 and CAPP 60-33
• Provides a channel of communication for feedback, suggestions, and complaints
• Conducts staff meetings with subordinates both before and during encampment to review schedule and mitigate issues
• Motivates staff members
• Ensures that communication flows from the executive level to members of their squadron staff in a timely manner

First Sergeant (C/1st Sgt)

The C/1st Sgt is responsible for ensuring that the Flight Sergeants in their squadron are familiar with their duties and responsibilities. The C/1st Sgt reports to the C/Sqdn CC and receives advice and guidance from the C/CCM.

Duties and responsibilities:
• Maintains and reinforces the ideals and performance of the NCO
• Conducts drill and ceremonies IAW AFMAN 36-2203 and CAPP 60-33
• Administers the physical fitness program
• Provides feedback to the C/SQN CC regarding the Flight Sergeants' performance
• Provides feedback and mentoring to the Flight Sergeants regarding their performance
• Facilitates coordination between squadrons
• Trains the Flight Sergeants
• Ensures that communication flows from the executive level to members of their squadron staff in a timely manner

Flight Commander (C/Flt CC)

The C/Flt CC is primarily responsible for the implementation of encampment training. The C/Flt CC reports directly to the C/Sqdn CC.

Duties and responsibilities:
• Ensures the health and welfare of their flight: mentally, emotionally, physically, and academically
• Ensures effective use of flight time
• Familiarizes the flight in all operational procedures
• Supervises the training of the flight in drill and ceremonies
• Supervises the training of the flight in customs and courtesies
• Ensures the completion of academic requirements
• Works within their chain of command to mitigate problems that arise with cadets in their flight, documentation is key
• Mentors the Flight Sergeant in conjunction with the First Sergeant
• Evaluates cadets in the flight and the Flight Sergeant
• Ensures that communication flows from the executive level to members of their flight in a timely manner

Flight Sergeant (C/Flt Sgt)

The C/Flt Sgt is directly responsible for the personal implementation of the encampment training program. The C/Flt Sgt reports directly to the C/Flt CC and receives advice and training from the C/1st Sgt.

Duties and responsibilities:
• Assists the C/Flt CC in implementation of flight level academic, physical fitness, and training programs
• Instructs and enforces the SOI
• Ensures the completion of daily training goals as set by the C/Flt CC
• Teaches drill IAW AFMAN 36-2203 and CAPP 60-33
• Ensures proper uniform wear and compliance with CAPR 39-1
• Constantly reinforces new skills
• Works within their chain of command to mitigate problems that arise with cadets in their flight, documentation is key
• Directly trains and supervises element leaders and the guidon bearer
• Provides feedback to the cadets in the flight in conjunction with the C/Flt CC
• Reinforces of drill and ceremonies
• Ensures proper customs and courtesies are utilized
• Ensures that communication flows from the executive level to members of their flight in a timely manner

SUPPORT STAFF POSITIONS:

Administration & Personnel (Admin)

The Admin and Personnel OIC is the person responsible for coordinating with the C/DCS, the Senior Admin Mentor, and other departments to maintain personnel paperwork, including in-processing and out-processing paperwork for all participants. The Admin OIC reports to the C/DCS.

Duties and responsibilities:
• Follows the in and out-processing plan for all cadets, cadet staff, and seniors
• Prints and delivers all emails after review and approval from Senior Admin Mentor
• Completes all personnel related paperwork
• Maintains files securely
• Coordinates preparation of graduation packets
• Follows the out-processing plan
• Creates and maintains student flight rosters.
• Prints all Encampment Certificates and Honor Certificates
• Handles printing and scanning needs of the Encampment. 

Public Affairs (PA)

The PA OIC handles all internal publications and external press releases through the PA Mentor and Senior DCS. The PA will record the events of encampment for sharing with cadets and parents/guardians.  The PA OIC reports to the C/DCS.

Duties and responsibilities:
• Takes all flight pictures
• Takes all photos of the activity for social media following the TXWG/MAC activity plan for encampments
• Publishes a daily newsletter
• Records and reports on events at Encampment
• Creates a slide show for dining in
• Creates a Weekbook for Encampment

Force Support (FS)

The Force Support OIC is responsible for the general support and maintenance of CAP assets, supports student flights, handles the logistical requests of the Encampment, and oversees the use of radios. The FS is the flexible arm of Encampment, and covers a large range of tasks. This replaces the Logistics, Transportation, General Support, and Communication departments found in previous TXWG Encampments.

Duties and responsibilities:
• Establishes a list of CAP vehicles coming to Encampment
• Determines who has a CAP drivers license
• Conducts daily vehicle inspections and fills out required paperwork
• Determines logistical needs for Encampment
• Creates and executes plans to ensure proper distribution of all logistical items requested
• Supports students by ensuring water is available at all locations
• Ensures general use bathrooms are kept in an orderly manner
• Restocks bathrooms when needed
• Monitors use of radios
• Fix radios and replace batteries when necessary
• Other duties as assigned

Health Services (HS)

The Health Services OIC is there to handle all the routine medical needs, such as bumps, bruises, blisters, coordination of medicine administration, and aid the staff in watching for the health risks common to encampment – heat stroke, dehydration, blisters, etc. They will always yield to people with more skills and qualifications than themselves. They will also assist the Senior Health Services Officers in hospital transport and triage of more serious medical situations. The Health Services OIC reports serious issues directly to the C/CC and the Senior Health Services Officers who report directly to the Encampment Commander. Cadet Health Services also works under the C/DCS for support and administrative matters.

Duties and responsibilities:
• Plans and distributes all health and safety related information to the staff and cadets
• Keeps a file on each participant with pertinent medical information
• Handles briefings on safety and health related issues
• Keeps records of medical activity
• Keeps a phone list of emergency numbers
• Keeps the medical office manned at all times
• Ensures that communication flows to the executive level in a timely manner regarding any serious injuries or illnesses

Instructors

The Cadet Instructors will work with the C&P to assign classes evenly throughout the instructors. The instructors will prepare classes (not all death by PowerPoint) for the encampment. The Instructors will report to the C&P Officer.

Duties and responsibilities:
• Helps C&P ensure all required hours and classes are met on the schedule
• Divides classes evenly amongst each other or in pairs
• Ensures all equipment and materials for classes are requested prior to arrival at encampment
• Ensures all equipment and materials are ready before each class begins